About PBX LLC:
PBX LLC is a dynamic organization based in Midland, Texas, committed to excellence in financial management and operational success. We are seeking a highly skilled Controller to join our team, bringing technical expertise and leadership to drive our financial reporting, technical accounting, and property accounting functions.

Position Summary
The Paralegal / Contract Administrator supports the legal, land, and commercial functions of a private oil and gas company by managing contracts, legal documentation, compliance tracking, and records administration. This role ensures agreements are accurately prepared, executed, stored, and monitored throughout their lifecycle while supporting internal stakeholders with contract-related inquiries and documentation needs.

This position requires strong attention to detail, discretion, and the ability to manage multiple agreements across upstream, midstream, and corporate operations while working closely with the General Counsel.

Key Responsibilities:

Contract Administration

• Draft, review, format, and manage contracts and amendments, including:
  • Oil & gas leases
  • Surface use agreements
  • Rights-of-way and easements
  • MSAs, PSAs, NDAs, and service agreements
  • JOAs and operating agreements (administrative support)
• Coordinate contract execution, including signature routing and tracking
• Maintain contract calendars and key dates (renewals, expirations, obligations)
• Ensure contracts are properly executed, stored, and indexed in company systems
• Assist with contract compliance and reporting obligations

Legal & Corporate Support

• Provide direct support to the General Counsel and coordinate with outside counsel as needed
• Assist with legal research, document preparation, and contract summaries
• Support corporate governance matters, including:
  • Entity records and filings
  • Board and shareholder documentation
  • Resolutions and consents
• Maintain corporate records, minute books, and entity documentation
• Assist with regulatory and compliance documentation as required

Land & Operational Support

• Coordinate with Land, Operations, Accounting, and Finance teams on contract matters
• Support due diligence efforts for acquisitions, divestitures, and joint ventures

Records & Document Management

• Maintain organized electronic and physical contract and legal files
• Ensure version control and confidentiality of sensitive documents
• Respond to internal requests for copies, summaries, or status of agreements

Qualifications:

Required

• Associate’s or Bachelor’s degree in Paralegal Studies, Legal Studies, Business Administration, or related field
• 3+ years of experience as a paralegal, contract administrator, or legal assistant
• Strong organizational skills and attention to detail
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Ability to handle confidential information with discretion

Preferred

• Paralegal certification (NALA, NFPA, or equivalent)
• Experience with oil & gas contracts and documentation preferred
• Experience supporting upstream and/or midstream operations

Key Competencies

• Contract lifecycle management
• Legal document drafting and review
• Time and deadline management
• Cross-functional communication
• Problem-solving and follow-through
• Professional judgment and discretion

Work Environment

• Office-based role in Midland, Texas
• Fast-paced, deadline-driven oil & gas environment
• Frequent interaction with executive leadership, landmen, and external counsel